Job Opening: Executive Assistant

Position Title: Executive Assistant
Organization: Greater Gibson County Area Chamber of Commerce
Employment Type: Full-Time

About Us

Greater Gibson County Area Chamber of Commerce is a member-driven organization dedicated to supporting local businesses, fostering economic growth, and enhancing the quality of life in our community. We are seeking a highly organized, professional, and motivated Executive Assistant to support the Chamber President/CEO and help ensure the efficient operation of our office and programs.

Position Summary

The Executive Assistant serves as a key administrative professional, providing high-level support to the President/CEO and assisting with Chamber operations, member relations, event coordination, and board communications. This position requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage the President/CEO’s calendar, appointments, and meeting schedules.
• Prepare correspondence, reports, presentations, and other documents.
• Coordinate travel arrangements and meeting logistics as needed.
• Screen and respond to phone calls, emails, and inquiries professionally.

Board & Committee Support

• Assist with scheduling board and committee meetings.
• Prepare agendas, meeting materials, and minutes.
• Maintain board records and ensure timely communication with board members.

Chamber Operations

• Support membership services, including member communications and database management.
• Maintain accurate records, files, and office systems.
• Assist with office administration, supplies, and vendor coordination.

Event Coordination

• Provide administrative support for Chamber events, programs, and networking activities.
• Assist with registrations, sponsorship tracking, and event logistics.
• Help coordinate volunteers and event materials.

Communications & Member Engagement

• Support member outreach and retention efforts.
• Assist with newsletters, social media updates, and website content.
• Serve as a welcoming point of contact for members, visitors, and community partners.

Qualifications

• Associate’s or Bachelor’s degree preferred, or equivalent work experience.
• Minimum of 2–3 years of administrative or executive support experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience with event planning, membership organizations, or nonprofit organizations is a plus.
• Experience with Quickbooks is highly preferred.

Desired Skills

• Detail-oriented and highly dependable.
• Ability to work independently and as part of a team.
• Strong customer service and relationship-building skills.
• Comfortable managing multiple projects and deadlines.
• Positive attitude and commitment to community engagement.

Compensation & Benefits

• Competitive salary based on experience.
• Paid time off (after probationary period) and holidays.
• Professional development opportunities.

How to Apply

Interested candidates should submit a resume and cover letter to lwickersham@gibsoncountytn.com with the subject line "Executive Assistant Application."

Application Deadline: August 15, 2026

 Greater Gibson County Area Chamber of Commerce is an equal opportunity employer and values diversity in the workplace. We encourage qualified candidates from all backgrounds to apply.